Meeting Cost Calculator
Calculate what a meeting really costs in salary time. Enter attendees, average hourly rate and duration to see the total cost and yearly impact.
Meetings are not free
Every meeting spends salary time, even though it never shows on an invoice. The cost is the number of attendees times their average hourly rate times the length of the meeting. A one-hour meeting with six people on a 45 dollar average rate costs 270 dollars in time. Seen weekly, that is over 14,000 dollars a year for a single recurring meeting.
Use the number to decide
Putting a dollar figure on a meeting changes the conversation. It helps you ask whether everyone needs to attend, whether the meeting could be shorter, or whether an email would do. The goal is not to ban meetings but to make sure each one earns its cost. The yearly figure for recurring meetings is often the most eye-opening.
How to use it
Enter the number of attendees, their average hourly rate, and the duration in minutes. Add how many times a week it recurs to see the annual cost. The tool returns the meeting cost, the yearly impact, and total person-hours. To turn salaries into hourly rates for the input, use the Hourly to Salary Converter.
Frequently Asked Questions
How do you calculate the cost of a meeting?
Multiply the number of attendees by their average hourly rate by the meeting length in hours.
What hourly rate should I use?
Use the average loaded hourly rate of attendees. Converting salaries to hourly with our converter gives a quick figure.
Why track meeting cost?
It reveals the hidden price of recurring meetings and helps you keep them short, focused and necessary.
Is it free?
Yes, free and private.